Small Agency Services Bulletin - February 2021
| Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
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Important Dates
Feb. 25
- Monthly Department of Revenue (DOR) Use Tax Filing due.
Mar. 5
- To reflect in your agency's February monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.
Mar. 25
- Monthly Department of Revenue (DOR) Use Tax Filing due.
Apr. 30
- Performance measure actuals due for quarter ending March 31.
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Important Messages
Coronavirus (COVID-19) Resource
Keep informed via Washington State's coronavirus response website Coronavirus.wa.gov
MyPortal - New "My Tax Forms" tile for IRS Form W-2 - Coming February 24
OFM announced that an online Form W-2 will be available in MyPortal through a new My Tax Forms tile on February 24.
The new My Tax Forms self-service tile will allow employees to display, download, and print their Form W-2 for the 2020 tax year. Note: Forms W-2c for corrected wages and Forms W-2 prior to 2020 will not be accessible through the My Tax Forms tile. Employees should continue to work with their agency payroll office for copies of these forms.
In addition to the MyPortal option, employees should have already received a mailed copy of their 2020 Form W-2.
While the new tile is easy to navigate, user procedures will be available on the MyPortal systems page upon implementation.
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Small Agency Financial Services News
Delegated Authority - Two More DES SAFS Accounts Payable Customer Agencies Sign Up!
DES SAFS is so excited that two more customer agencies, now 97% in total, take advantage of Delegated Authority. Delegated Authority helps agencies facilitate the prompt payment of routing bills by giving DES SAFS permission to automatically pay monthly DES and WaTech bills. This process allows agencies to focus more attention on their mission. Congratulations Accounts Payable!
Official Agency Payroll Journal - A Useful Resource
Twice a month your agency receives an Official Agency Payroll Journal after payroll is processed. Check out this PowerPoint presentation on:
- What is a Payroll Journal
- Useful information
- Your agency's responsibility
- Issues you may notice
Please contact DESPayroll@des.wa.gov if you have any questions on your Official Agency Payroll Journals.
SAFS (Small Agency Financial Services) Team Updates
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
| Team | Members | News / Message |
|---|---|---|
| Accounts Payable |
Sarah Parker |
1099-MISCs for our small agencies were successfully filed with the IRS by January 31! Thank you for your help tracking down last minute vendor Tax IDs and for continued efforts throughout the year setting up vendors in the Statewide Payee system.It really makes the 1099 process more efficient! Accounts Payable staff have new contact telephone numbers. Please check out our Contacts webpage. |
| Budget |
Chad Johnson |
Budget staff continue to support you during the 2021 Legislative Session. They have assisted with over 315 fiscal notes so far this session. |
| Payroll |
Carrie Knudson |
Louisa Wilkes, Payroll Manager, will be on maternity leave through June 21. If you need immediate assistance, please contact Carrie Knudson, Payrol Supervisor at carrie.knudson@des.wa.gov or send inquiries to the centralized payroll email box despayroll@des.wa.gov. |
| Accounts Receivable |
Kara Skinner |
|
| Administrative Assistance |
Danelle Guerin Molly Guinan |
We are exited to welcome Molly to our Administrative Services Team. She has a Master's Degree in Hospitality and Tourism Management and comes with exceptional customer service skills. We are thrilled to have her as part of our team. Agencies will begin to hear from Molly to schedule our quarterly meetings. Please welcome Molly! |
DES Payroll statistics for Dec 2020 (40 agencies served)
| Total Employees Paid | 1,250 |
| New Hires / Rehires | 31 |
| Transfer In / Transfer Outs | 9 |
| Separations | 31 |
| Supplemental Payments / Walk Throughs | 0 |
| Overpayments | 2 |
DES Accounts Payable statistics for Dec 2020 (31 agencies served)
| Invoices Received from Agency | 1,186 | 71.84% | $8,511,832 |
| Invoices Paid on Delegated Authority | 452 | 27.37% | $969,518 |
| Travel Requests Paid through TEMS | 3 | 0.18% | $539 |
| Payments Reissued (SOL, Lost Warrant) | 10 | 0.61% | $19,618 |
| Total Payments Processed | 1,651 | 100% | $9,501,507 |
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Travel Tips
Coronavirus (COVID-19) Travel Advice
Experts advise canceling all non-critical travel plans. The World Health Organization has tips about traveling if you absolutely must during COVID-19.
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Contact Us
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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