Agency Required Policies - Quick Reference Guide
Understand
The State Administrative and Accounting Manual (SAAM) requires agencies to have their own written internal policies, procedures, designations and/or documentation for capital assets, inventories, accounting, and other policies.
Policies
State Administrative and Accounting Manual (SAAM) sections requiring agencies to have their own internal written policies, procedures, designations and/or documentation:
Capital Assets
| 30.10.40 | Designation of Agency Inventory Officer to protect and control use of all capital assets. |
| 30.20.70.c | Useful lives for capital assets acquired in less than new condition. |
| 30.40.20 | Small and attractive assets policy. |
| 30.40.45 | Procedures for timely removal of capital assets from inventory. |
Inventories
| 35.10.25 | Designation of Agency Inventory Officer(s). |
| 35.10.40.b | Definition of bench stock items excluded from inventory balance. |
| 35.10.45.a | Method(s) selected for accounting and reporting for inventories. |
| 35.10.45.f | Document alternative inventory valuation method. |
Accounting: Policies/Procedures Related to Receipting/Receivables
| 85.20.20 | Timely and efficient receipting. |
| 85.50.10.a | Daily deposit waiver (DES waiver for small agencies). |
| 85.54.35 | Timely interagency billings |
| 85.54.50.b | Follow up of past due receivables. |
| 85.54.55.c | Criteria for uncollectible receivables. |
| 85.54.60.c | Adjusting receivables. |
| 85.54.60.g | Records retention for write offs. |
Accounting: Policies/Procedures Related to Expenditures/Expenses/Disbursements
| 85.32.10 | Expenditures/expenses and disbursements should be lawful, proper, recorded timely, prompt and accurate. |
| 85.32.40.b | Mathematical accuracy and proper recording. |
| 85.32.50.a | Timely, accurate, and cost effective vendor payments. |
| 85.36.10 | Disbursements should be made by the most cost effective means available. |
| 85.90.60.c | Timely, accurate, and cost effective interagency reimbursements. |