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Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
CI has identified the following cutoff dates for FY25 furniture orders requiring delivery by June 30, 2025:
* Applies to in-stock items only. Orders must be placed via CI's website.
DES encourages small agencies to evaluate internal policies and procedures around capital assets and be sure they include the following:
Visit these websites to find out more about capital assets:
DES wants to remind agencies that they may have a balance remaining in Fund 03K Industrial Insurance Premium Refund Account — a fund used to account for all industrial insurance refunds earned by state agencies under the state fund retrospective rating program. Preference on expenditures shall be given to programs that provide incentives for employee safety and appropriate early return-to-work incentives for injured employees.
Below are some ideas about where you can request these funds be used:
As a reminder, with the upcoming transition to Workday, DES will be working to support our small agencies with shifting to the US Bank online portal. This change is intended to increase processing efficiency and improve transparency over purchasing and signature authority. This will be a slow-rolling process improvement initiated by our SAFS AP team in multiple phases across all our small agencies. We will be contacting agencies individually throughout the phases which is expected to begin early April. We are diligently working on fine-tuning details with our US Bank Implementation Project Manager.
Please stay tuned for further agency-specific communication from our team in the forthcoming months this spring. In the meantime, if you have any general questions or concerns, email us at APQuestions.safs@des.wa.gov.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
Team Members:
Team Message: Let the beauty of spring remind you that change is a necessary step towards growth.
Team Members:
Team Message: Don’t wait for extraordinary opportunities. Seize common occasions and make them great.
Team Members:
Team Message: Thank you for the continued partnership and collaboration during Legislative session.
Team Members:
News: In March and April we will be processing payment to other states for our out of state employees. We will also be filing Q1 – 941s with the IRS.
Team message: Talent wins games, but TEAMWORK and intelligence win CHAMPIONSHIPS!
Team Members:
Team Message: Danelle is out of office through May 15. Please contact Makaila if you have any administrative needs.
Invoices received from agency | 1,796 | 78.09% | $9,316,535 |
Invoices paid on delegated authority | 417 | 18.13% | $1,294,138 |
Travel requests paid through TEMS | 81 | 3.52% | $24,903 |
Payments reissued (SOL, Lost Warrant) | 6 | 0.26% | $31,706 |
Total payments processed | 2,300 | 100% | $10,667,282 |
Total employees paid | 1,222 |
New hires/rehires | 14 |
Separations | 16 |
Transfers | 3 |
Supplemental payments/walk throughs | 2 |
Overpayments | 2 |
When booking airfare, use the State’s Alaska Air EazyBiz contract or the travel agency contract.
As always, if you have any questions regarding travel: call SAFS AP at 360-407-8183 or email travel.safs@des.wa.gov.
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.