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Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Apr. 6
Apr. 18
May 7-13
Continuity of Operations Planning is simply just good business planning and we know it can be a challenge. Did you know our state has a comprehensive continuity program to support all state agencies, boards and commissions in advancing their continuity capability?
The Interagency Continuity of Operations Practitioners (iCOOP) meets quarterly.
To connect to the iCOOP mailing list and to receive updates, connect to the iCOOP SharePoint site.
Any additional question or comments can be directed to annie.merritt@mil.wa.gov at The Washington State Emergency Management Division.
Correctional Industries has identified the following cutoff dates for FY23 furniture orders requiring delivery by June 30, 2023.
* Applies to in-stock Fast Fulfillment items only. Orders must be placed via CI website.
DES encourages small agencies to evaluate internal policies and procedures around capital assets and be sure they include the following:
Visit these websites to find out more about capital assets:
DES wants to remind agencies that they may have a balance remaining in Fund 03K Industrial Insurance Premium Refund Account — a fund used to account for all industrial insurance refunds earned by state agencies under the state fund retrospective rating program. Preference on expenditures shall be given to programs that provide incentives for employee safety and appropriate early return-to-work incentives for injured employees.
Below are some ideas about where you can request these funds be used:
Watch for your invite!
Our workshop will cover all you need to know about the fiscal year-end close and the basic process to prepare your 2023-2025 allotments/spending plans.
A question and answer period will follow. If you have specific questions or topics you would like to see covered, please email gwen.mcclanahan@des.wa.gov.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
Team | Members | News / Message |
---|---|---|
Accounts Payable |
Ian Shelley |
Megan Finger, one of the AP team’s lead fiscal analysts, will be joining another agency for an exciting career opportunity beginning mid-April. Megan has been an outstanding teammate and lead worker in AP for the last year and half and the team will miss her greatly. Please join me in congratulating Megan and wishing her all the best as she moves on to this next step! Ian will be out of office 4/3-4/7. Please send AP questions to APquestions.safs@des.wa.gov. |
Budget |
Diann Lewallen |
|
Payroll |
Carrie Knudson |
We are excited to announce that on March 16 Grace Yi joined us as our new FA1 and will handle VOEs! Grace is coming from DOR where she worked as a tax service representative. Grace is organized, is attentive to detail, and has excellent communication skills. Please help us welcome her to our team! |
Accounts Receivable |
Betti Bartoldo |
|
Administrative Assistance |
Danelle Guerin |
We are happy to announce that on February 1 Barb May joined us as our AA2! She comes to us from North Thurston School District, where she worked in both the Finance and Student Admissions offices. Barb will be the main administrative support for SAFS. Please join us in giving her a warm welcome! |
Invoices Received from Agency | 1,508 | 75.78% | $12,987,470 |
---|---|---|---|
Invoices Paid on Delegated Authority | 490 | 19.60% | $958,042 |
Travel Requests Paid through TEMS | 79 | 3.97% | $26,849 |
Payments Reissued (SOL, Lost Warrant) | 13 | 0.65% | $63,387 |
Total Payments Processed | 1,990 | 100% | $14,035,748 |
Total Employees Paid | 1,527 |
---|---|
Appointment Changes | 19 |
New Hires / Rehires | 25 |
Transfer In / Transfer Outs | 8 |
Separations | 9 |
Supplemental Payments / Walk Throughs | 1 |
Overpayments | 0 |
When booking airfare, use the State’s Alaska Air EazyBiz contract or the travel agency contract.
If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.