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Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Jan. 31
Feb. 6
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January 9 was the first day of the 2023 Legislative Session. Please remember that agencies have three days to respond to fiscal notes during session, with a priority for fiscal note requests. Agencies that have experienced staff turnover are reminded to make sure appropriate staff have access to the systems necessary to the fiscal note process.
Electronic copies are now available in MyPortal. Paper copies will be mailed soon and should be received by mid-February. Contact the DES Payroll Office to obtain a copy if an employee did not receive their Form W-2 and do not have access to MyPortal.
The IRS 2023 Form W-4 Employee's Withholding Certificate is now available. Only those hired in 2023 and anyone making withholding changes during 2023 will need to complete the 2023 Form W-4.
Here are links to the forms:
OFM is happy to announce that development is complete on the first training in their new accounting curriculum, and they are preparing to launch enrollment.
Accounting 101: Foundations of Accounting is a virtual instructor led course that covers the basics of general accounting, such as: the accounting equation, debits and credits, GL accounts, how to read financial statements, and journal entries.
In early spring, this training will be open for enrollment on The Learning Center for all state finance staff, including higher education staff.
Check out the full article and information of other trainings in OFM’s Winter 2023 The Connection.
The AFRS table roll is the process by which current biennium (2023) AFRS program index, appropriation index, organization index, and descriptor tables are duplicated for the new biennium (2025), eliminating the need for agencies to rekey hundreds or thousands of records. The table roll is completed in phases with the first phase planned for April 2023 and the final phase, expenditure authority related tables, occurring after the Governor signs the 2023-25 budgets.
Fiscal officers should expect an email in February asking them to verify and/or update their agency-assigned contact information. See the full article in OFM’s Winter 2023 The Connection.
Each year businesses and state agencies report unclaimed money or property to the Department of Revenue (DOR). Individuals or businesses can check to see if DOR is holding money or property that belongs to them. Check it out and Claim Your Cash.
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Your DES Budget Analysts is working on budget projections for the remainder of FY23. It is important that each agency partner with their Budget Analyst to incorporate spending plans into the budget.
The following items should be included in budget projections:
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
Team | Members | News / Message |
---|---|---|
Accounts Payable |
Ian Shelley |
New Year Fun Fact: There are 38 time zones at this time of year, so New Year’s Eve is celebrated at 38 different times. See the different time zones on New Year World Map. |
Budget |
Diann Lewallen |
The Budget team is currently busy assisting agencies with fiscal notes. Lisa will be out on leave starting January 30. Please contact gwen.mcclanahan@des.wa.gov while Lisa is out. |
Payroll |
Carrie Knudson |
DES Payroll Team will be operating with limited resources over the next several weeks. While routine payroll process will occur as normal, we will have very limited capacity to respond to non-urgent requests and inquires. During this time, we are asking that you please:
|
Accounts Receivable |
Betti Bartoldo |
New Year Fun Facts:
|
Administrative Assistance |
Danelle Guerin |
New Year Fun Facts: Time balls were invented to help sailors. Long before it was used on New Year's Eve, a ball on top of England's Royal Observatory in Greenwich was dropped at 1 p.m. every day (starting in 1833) to help ship captains coordinate their navigation equipment. |
Invoices Received from Agency | 1,894 | 78.82% | $12,954,486 |
---|---|---|---|
Invoices Paid on Delegated Authority | 411 | 17.10% | $956,655 |
Travel Requests Paid through TEMS | 87 | 3.62% | $33,399 |
Payments Reissued (SOL, Lost Warrant) | 11 | 0.46% | $42,568 |
Total Payments Processed | 2,403 | 100% | $13,987,109 |
Total Employees Paid | 1,498 |
---|---|
Appointment Changes | 15 |
New Hires / Rehires | 11 |
Transfer In / Transfer Outs | 8 |
Separations | 18 |
Supplemental Payments / Walk Throughs | 0 |
Overpayments | 0 |
Invoices Produced | 749 | $3,109,557 |
---|---|---|
Revenue Recorded | 479 | $6,567,588 |
Expenditure Reductions Recorded | 154 | $1,933,269 |
Accounts Receivable FTEs Completing the Work | 2.17 |
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As always, if you have any questions regarding travel: call SAFS AP at (360) 407-8183 or email travel.safs@des.wa.gov
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If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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