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Important Dates | Important Messages | Small Agency Financial Services News | Travel Tips | Contact Us |
Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.
Mar. 6
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CI has identified the following cutoff dates for FY23 furniture orders requiring delivery by June 30, 2023.
* Applies to in-stock Fast Fulfillment items only. Orders must be placed via CI website.
DES wishes to thank those of you who use the state's purchasing and fleet card master contacts. By working together, we are able to best leverage available rebates based on the US Bank/Voyager Fleet Card as well as the US Bank/Visa Purchasing Card. DES is sharing these additional rebates with entities who participated by using these contracts.
DES plans to distribute the rebates in March.
Both rebates are based on spend volume. Washington qualified for the additional incentive programs based on spending after enough states and public entities joined the multi-state purchasing card programs. We reached these benchmarks through DES' efforts in recruiting both other states and nonparticipating entities within Washington to utilize the contracts – an effort DES is continuing.
If your agency qualifies for a rebate and your agency receives Small Agency Financial Services for budget and revenue management, DES will deposit the rebate on behalf of your agency. Each agency's assigned DES Budget Analyst will incorporate the rebate into your next monthly financial status report.
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For more information about safe handling cash and check receipts, please contact us at 360-407-2238 or desaccountsreceivable@des.wa.gov.
Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.
Team | Members | News / Message |
---|---|---|
Accounts Payable |
Ian Shelley |
Q: How was copper wire invented? A: Two accounts payable staff were arguing over a penny. |
Budget |
Diann Lewallen |
If I had a dollar for every time an idea got shot down in the meeting because "We don't have the budget", I would finally have the money to execute that idea. |
Payroll |
Carrie Knudson |
We are happy to announce that on February 16 Ami Hollingsworth joined us as our new FA2 (filing Tasha’s position)! Ami brings excellent customer service skills and is familiar with DES payroll processes from the small agency perspective. Please help us welcome her to our team! |
Accounts Receivable |
Betti Bartoldo |
Q: How do you tell accounts receivable to be quiet? A: You tell them to use their invoice. |
Administrative Assistance |
Danelle Guerin |
Q: How can we keep the office clean? A: Admin says "By staying at home." |
Invoices Received from Agency | 1,912 | 76.08% | $10,690,968 |
---|---|---|---|
Invoices Paid on Delegated Authority | 491 | 19.54% | $1,099,722 |
Travel Requests Paid through TEMS | 101 | 4.02% | $26,307 |
Payments Reissued (SOL, Lost Warrant) | 9 | 0.36% | $22,158 |
Total Payments Processed | 2,513 | 100% | $11,839,155 |
Total Employees Paid | 1,507 |
---|---|
Appointment Changes | 79 |
New Hires / Rehires | 26 |
Transfer In / Transfer Outs | 12 |
Separations | 16 |
Supplemental Payments / Walkthroughs | 0 |
Overpayments | 4 |
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If the 11 hour rule for meals applies to a traveler submitting for reimbursement, the per diem requested will also be taxable and will be included on the employee's W-2. When utilizing the Travel and Expense Management Systems (TEMS), the meals must be marked as taxable when applicable.
For more information on the 11 hour rule, please refer to SAAM Chapter 10.40.50.
A Good To Go! account is the cheapest and easiest way to pay tolls in Washington. With an account, your tolls will be paid automatically without having to stop at a toll booth or worry about bills in the mail. Check out helpful hints on setting up and using a Good To Go! account.
As always, if you have any questions regarding travel please call SAFS AP at 360-407-8183 or email travel.safs@des.wa.gov.
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If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.
If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.
If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.
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