Small Agency Services Bulletin - December 2022

December 2022

Important Dates Important Messages Small Agency Financial Services News Travel Tips Contact Us

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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.

Important Dates

Dec. 22-30

  • Accounts Payable payment pause for IRS forms 1099 work. No payments made from Dec 22 through Dec. 30.

Dec. 31

  • Due date for agencies that file annual/monthly DOR Use Tax.

Jan. 3

  • Accounts Payable resuming payment processing.

Jan. 5

  • To reflect in your agency's monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.

Jan. 6

  • 2022 IRS 1099-MISC upload deadline.

Jan. 9

  • 2023 Legislative Session begins.

Jan. 31

  • 2022 W-2s will be both mailed and available in MyPortal.
  • Annual sick leave buy-out form is due.

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Important Messages

Governor's proposed budgets released

Governor Inslee released his proposed 2023 Supplemental and 2023-25 Biennial Budget.

Budget data has been released through the Agency Budget System (ABS), Enterprise Reporting (ER) and the Capital Budget System (CBS).

Fiscal Note Training

Do you need a refresher on the fiscal note system training? OFM offers Introduction to Fiscal Notes System (FNS) (online training and virtual training).

There will be a couple virtual trainings offered January 5. The online training will be a pre-recorded session that can be watched anytime, on-demand.

The trainings will cover:

  • Capital expenditures
  • Operating
  • FTEs
  • Revenue
  • Importing from Excel
  • I-960/10-Year Analysis

Sign up for this training on the Washington State Learning Center.

Official Agency Payroll Journal - A Useful Resource

Twice a month your agency receives an Official Agency Payroll Journal after payroll is processed. Check out this PowerPoint presentation on:

  • What is a Payroll Journal
  • Useful information
  • Your agency's responsibility
  • Issues you may notice

Please contact the DES Payroll Office if you have any questions on your Official Agency Payroll Journals.

New 2023 Form W-4

The 2023 Form W-4 is available. Here are some resourceful links:

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Small Agency Financial Services News

SAFS (Small Agency Financial Services) Team Updates

Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.

Team Members News / Message
Accounts Payable

Ian Shelley
Megan Finger
Norma Rosado
Bryn Parker
Kira Faught
Riley Hyland

 
Budget

Diann Lewallen
Paul Bitar
Seth Flory
Bret Skipworth
Lisa Piper

Bret's work schedule for November/December
is M-F from 8 a.m.-noon.

Please contact Gwen McClanahan
if you need immediate assistance during times
that Bret is out of office. Thank you!
Payroll

Carrie Knudson
Bona Brewer
Phuong Luong (benefits)
Vanno Non
Erica Williamson (tax/retirement)
Tasha Fitzgerald (shared leave) - Leaving
Kayla Preble (shared leave/VOE)
Jenny Crocker (VOE) - Leaving

Tasha and Jenny’s last day with
DES will be Friday, Dec. 23. We wish them both
the best on their new endeavors.
They will both be missed.

Kayla will be handling VOEs.
Bona and Vanno will be
covering Tasha's agencies.

Please continue to send
everything to despayroll@des.wa.gov.
Accounts Receivable

Betti Bartoldo
Crystal Marshall
Jeff Wilhelm
Tristin Loduha
Sarah Palazzo

 
Administrative Assistance

Danelle Guerin
Molly Guinan

 

DES Accounts Payable statistics for Nov 2022 (34 agencies served)

Invoices Received from Agency 1,690 73.29% $8,351,772
Invoices Paid on Delegated Authority 501 21.73% $1,111,214
Travel Requests Paid through TEMS 109 4.73% $40,465
Payments Reissued (SOL, Lost Warrant) 6 0.26% $55,459
Total Payments Processed 2,306 100% $9,558,909

DES Payroll statistics for Nov 2022 (42 agencies served)

Total Employees Paid 1,507
Appointment Changes 29
New Hires / Rehires 25
Transfer In / Transfer Outs 14
Separations 10
Supplemental Payments / Walkthroughs 1
Overpayments 2

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Travel Tips

Driving in Severe Weather

Check out these links on staying safe while traveling:

As always, if you have any questions regarding travel: call SAFS AP at 360-407-8183 or email travel.safs@des.wa.gov.

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Contact Us

If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.

If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.

If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.

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