Small Agency Services Bulletin - Dec. 2024

Dec. 2024

Important Dates Important Messages Small Agency Financial Services News Travel Tips Contact Us

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Please send your feedback about the Department of Enterprise Services' (DES) Small Agency Financial Services (SAFS). Your feedback helps us improve and better meet your needs. Finance welcomes your feedback at any time.

Important Dates

Dec. 20

  • Statutory deadline for Governor to release supplemental budget proposals.
  • SAFS AP Payment Cut-Off for 2024.
    • Accounts Payable will not process any payments between Dec 23-31 in order to focus on the IRS 1099 analysis and reporting.
    • We will resume payment processing Jan. 2, 2025 following the New Year's Holiday.

Jan. 8

  • To reflect in your agency's December monthly financial statements, all invoices and travel reimbursement requests are due to Accounts Payable.

Jan. 13

  • 2025 Legislative Session begins.

Jan. 31

  • 2024 W-2s will be distributed. They will also be available electronically in MyPortal.
  • Annual sick leave buy-out form is due.

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Important Messages

Governor's proposed budgets released

On Dec. 17, Governor Inslee released his proposed 2025 Supplemental and 2025-27 Biennial Budget. Next, the Legislature will consider and change these budget proposals during the upcoming legislative session, which begins Monday, Jan. 13.

The state's budget is not final until both the House and Senate pass the final budget, sometimes known as the compromise budget, and it's enacted by the governor in the spring. In a "long" session, the House and Senate usually release the proposed biennium budgets towards the end of March.

Fiscal Note Training

Do you need a refresher on the fiscal note system training? OFM offers Introduction to Fiscal Notes System (FNS) virtual training.

The trainings covers:

  • Fiscal Notes Overview and Best Practices
  • I-960: The Ten-Year Analysis
  • Creating a Fiscal Note Demonstration
  • Q&A
  • Information and Resources

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Small Agency Financial Services News

Payment Pause – AP IRS FORM 1099 Analysis

  • Last 2024 payment day is Dec. 20, 2024
  • No payment processed from Dec. 23-31, 2024
  • Payments will resume Jan. 2, 2025

This payment pause allows the AP team time to accurately analyze for IRS 1099 reporting, thank you for your understanding.

SAFS (Small Agency Financial Services) Team Updates

Did you know? Your DES financial support team consists of ALL of our SAFS team members. Even though you may work with specific SAFS members regularly, other SAFS members often step in to assist and provide continuity of services. We would like you to know about our whole SAFS team. Below is a list of each work group within SAFS, the members you may hear from, and recent news or a message from each team.

Team Members News / Message
Accounts Payable

Diana Huynh
Rachel Neuman
Riley Hyland
Bryn Parker
Kaler Zoucha
Diana Dikhamindzhiya
Kyler Oblad
Forest Pope

 
Budget

Diann Lewallen
Seth Flory
Ian Shelley
Christina Shearer
Annis Jones

  
Payroll

Molly Guinan
Kayla Preble
Nichole Dahlin
Vanno Non
Amber Roberts
Adam Oskvig
Treyson Ramos
Brandy Butterfield
Malachi Riedl

Rachel – Manager
Molly – Supervisor
Kayla – Lead
Nichole – Processor
Amber covering for Vanno – Processor
Adam Oskvig – Out of State Taxes
Treyson – Retirement Specialist
Brandy – Benefits Specialist
Malachi Riedl - Time and Attendance Processor
Accounts Receivable

Betti Bartoldo
Stacey Millsap
Jenifer Mobley
Sarah Palazzo
Brandy Leitgeb - new
Sean Garcia

Join us in welcoming Brandy to our AR team effective January 2. She comes from the private industry and has over 13 years in AR experience including invoicing, customer payments and collections!
Administrative Assistance

Danelle Guerin
Makaila Barbella

 

DES Accounts Payable statistics for Nov. 2024 (34 agencies served)

Invoices Received from Agency 2,064 76.36% $19,443,317
Invoices Paid on Delegated Authority 437 16.17% $1,401,455
Travel Requests Paid through TEMS 187 6.92% $83,294
Payments Reissued (SOL, Lost Warrant) 15 0.55% $24,892
Total Payments Processed 2,703 100% $20,952,958
Turnaround days 3.02    

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Travel Tips

Driving in Severe Weather

Check out these links on staying safe while traveling:

As always, if you have any questions regarding travel: call SAFS AP at 360-407-8183 or email travel.safs@des.wa.gov.

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Contact Us

If you would like to know what budget analyst, payroll analyst and HR business partner is assigned to your agency, see our Agency Assignments webpage.

If you would like to get contact information for DES SAFS and HR staff, see our Contacts webpage.

If you have suggestions or feedback about the Small Agency Services Bulletin, please send your comments to SmallAgencyBulletin@des.wa.gov.

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